Personal DevelopmentTime Management

How To Use Google Calendar For Time Management: A Complete Guideline

There is no alternative for time management in our daily life to be successful! Due to the numerous media for the entertainment of today’s modern technology, we waste a lot of time, but if used properly, our productivity can be increased comparatively.

By the way, you know there is a software or app on our phone which can increase our productivity if used properly.

Yes, that’s Google Calendar. That’s why today we will know how we can do time management by proper use of Google Calendar.

How Do You Create A Time Management Calendar?

To create a time management calculator, you must first have a clear idea about your daily tasks. So, there are a few things you must follow,

Make your daily task list:

At this most important stage, it is necessary to first make a list of your required tasks, when and where to do them and commit to them.

Staying focused on work:

That is, no matter what happens, you must complete the tasks according to your schedule.

Make time for yourself:

All the tasks of a day are done well only when you can give time to yourself along with the tasks. As a result, the brain gets enough time to refresh itself.

How To Use Google Calendar For Time Management?

Time management can be done easily using Google Calendar. The methods of time management include:

Using Google Tasks: The most important thing at this stage is to make a task list with the help of Google Tasks and give some sub-tasks for each task with little details.

Add your own time management strategies: In this case, time management techniques can be divided into two parts.

1. Time blocking: That is to determine a specific time from the beginning to the end of the work. After completing that work, take a little rest.

2. The Podomoro method: In this method, rest for 5 minutes after completing a task within a specified period of time. For example, work for 30 minutes and take a break for 5 minutes, then work for 30 minutes and take a break for 5 minutes.

Benefits Of Using Google Calendar For Time Management

There are some distinct advantages to using Google Calendar. Notable among them are:

Automatic synchronization method: By using the cloud, all the apps on the device are able to work automatically.

Can work with multiple calendars: That is, if you want to use a separate calendar for each type of work, all of them can be added together in Google Calendar.

User Friendliness: Google Calendar easily works with functions and gets functional benefits.

How do you create a daily timetable in Google Calendar?

Before doing time management in Google Calendar, first of all, you need to sign in with your email id and password. The processes are as follows:

Step 1: Create a new calendar

This step requires creating specific types of calendars for each task. Like a calendar for reading, a separate calendar for other outdoor activities. You can set another calendar for other important dates including birthdays.

Step 2: Set Colors and Notifications

Set different colors for each type of calendar. Again, you have set notifications for each task. Setting notifications including when the task needs to be done or when it needs to be completed, daily or just once, etc.

Step 3: Fix access to Google Calendar

After setting everything, you can check Google Calendar by email from any browser if necessary, so keep it with access.

Read Also: What Are 5 Time Management Strategies: Detail Explained!

How do you maximize efficiency in Google Calendar?

Google Calendar is used to increase one’s productivity. But there are still some methods that can be used in Google Calendar to reach the highest level of productivity.

Attachment Adding: When a task is set at a specific time, less time will be required besides giving the location where the task will be done or the address of the website or software on which it will be done.

Creating Custom View: The calendar view can be customized to focus on specific tasks so that the focus doesn’t go anywhere else on the mobile.

Keep offline calendar access: Even if you are not connected to the Internet, you can still use Google Calendar offline.

Calendar Sharing: If the people you are with know about your daily activities, they will not be bothered by mistakes.

How can a calendar help with time management?

If the calendar can be used properly, it helps a lot in time management. For example,

Make the goals more specific: That is to say, what to do, when and where to do it, the goal is fixed.

Accelerates to achieve goals: When tasks are not completed, it creates more pressure to complete them.

Provides an opportunity to analyze work: That is how many hours have been worked in a week, how much should have been done, how many goals have been fulfilled, etc., can be analyzed every week to increase productivity.


Frequently Asked Questions (FAQs)

Is Google Calendar good for productivity?

Ans: Yes, of course. It has all the features to increase productivity.

Is Google Calendar good for scheduling?

Ans: Yes, good. Because it has different functions of scheduling.

Read More:

Why Is Time Management Important For Productivity?

Time Management For Leaders: 10 Unique Ideas

Why Is Goal Setting Important For Motivation And Success?


Time management is basically a process to succeed in life. In today’s article, we have got to know how Google Calendar helps in time management and how to use it to increase productivity.

The more seriously we utilize the time management process in life, the smoother our path to success will be. And Google Calendar can help to take that time management one step further.

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